Academic Record

Transcripts serve to indicate students' status, courses taken, grades attained, and grade point averages.

For students who wish to share their transcript with World Education Services (WES):

As WES has an established relationship with HKBU, students who wish to share their transcript with WES can indicate their WES reference number in their remarks in the application. The transcript will therefore NOT be sent by registered mail or by courier service to WES. A fee of HK$70 for an official transcript should be submitted to the Taught Postgraduate Studies Section. No courier service fee is required.

Graduates of 2020 and after can share their transcripts with WES directly through the HKBU Digital Credential System and enter submit@wes.org as the recipient along with their WES reference number in the remarks. No fee should be paid to the Taught Postgraduate Studies Section in this case.

Testimonials serve as a proof of study status of the postgraduate student at the University. No electronic version of testimonials is available at the moment.

Student who wish to apply for a testimonial to Ecctis, please type "Ecctis" on the "Remarks" on the online application form. For applicants admitted before 2013, longer processing time may be needed.

Postgraduate students who have completed all the graduation requirement will receive Graduation Letter after the Senate has approved for graduation.

Graduation Letters serve as a proof of graduation before the issuance of Diploma.

Students * who has been approved by the Senate for graduation will receive a notification email via their HKBU email account when his/her electronic Graduation Letter (e-Graduation Letter) is available in the HKBU Digital Credential System. The graduate may then login to the HKBU Digital Credential System with his/her SSOid to download the e-Graduation Letter.

*Electronic version of Graduation Letter is only available for graduates of 2023 and thereafter.

e-Graduation Letters downloaded from HKBU Digital Credential System are official and authentic. Graduate can share the e-Graduation Letters with an employer, an employment agency, or an education institution directly.

Check the details HERE about the HKBU Digital Credential System

Diplomas of 2023 graduates are available for collection at the Taught Postgraduate Studies Section according to the following Collection Schedule after students are approved for graduation by the Senate:

* The collection schedule will be different for those who chose “Date of Award to be Printed on Diploma” after June 2023.
# The invitation link for appointment has been sent to concerned graduates by email dated 21 November 2023. Please contact Taught Postgraduate Studies Section of Academic Registry by email to hkbu_tpg@hkbu.edu.hk if you do not receive any invitation link.
^ Within office hours, please refer to this link for details.

• All outstanding fees and/or loaned items with the University (e.g. tuition fees, library fines/books) must be cleared before collection of the diploma.
• Diplomas will be retained by Taught Postgraduate Studies Section for collection up to three years starting from diploma print date. After that date, all uncollected diplomas will be confidentially disposed without any further notice. If graduates wish to get a diploma afterwards, you will need to apply for a replacement of diploma with a fee. Please refer to 'Application for Replacement of Diploma'.
• Electronic diplomas directly downloaded from the HKBU Digital Credential System are official and authentic. Graduates⁺ can share it with an employer, an employment agency, or an educational institution directly.

⁺ Currently, electronic diplomas are only available for graduates of 2021 and thereafter, excluding graduates of Taught Postgraduate joint degree programmes (i.e. MSc in Entrepreneurship and Global Marketing and MSc in Global Marketing Management programmes). It will be expanded by phase to cover other cohorts of graduates.

• Diplomas of current year graduates are available for collection at the Taught Postgraduate Studies Section.
• Location for Collection:
  • Taught Postgraduate Studies Section, Academic Registry
    Room 904, 9/F, Academic and Administration Building, Baptist University Road Campus
    Office Hour: Click here for details
• All outstanding fees and/or loaned items with the University (e.g. tuition fees, library fines/books) must be cleared before collection of the diploma.
• Diplomas will be retained by Taught Postgraduate Studies Section for collection up to three years starting from diploma print date. After that date, all uncollected diplomas will be confidentially disposed without any further notice. If graduates wish to get a diploma afterwards, you will need to apply for a replacement of diploma with a fee. Please refer to  'Application for Replacement of Diploma'.
• Electronic diplomas directly downloaded from the HKBU Digital Credential System are official and authentic. Graduates^ can share it with an employer, an employment agency, or an educational institution directly.

^ Currently, electronic diplomas are only available for graduates of 2021 and thereafter, excluding graduates of Taught Postgraduate joint degree programmes (i.e. MSc in Entrepreneurship and Global Marketing and MSc in Global Marketing Management programmes). It will be expanded by phase to cover other cohorts of graduates.

In case of loss of diploma or damage of the original diploma, graduates can apply to the University for issuance of a replacement diploma.

Graduates can apply for a certified true copy of their diploma, which is a photocopy of the original diploma in reduced bearing the “Certified True Copy” stamp.

There are different ways one’s academic background can be verified, you may consider which of the following methods best suit your circumstances:

* Currently, electronic version of official transcript is only available for graduates of 2020 and thereafter. It will be expanded by phase to cover other cohorts of students and graduates.

There are different ways you can verify your candidates’ academic background, you may consider which of the following methods best suit your organization and your candidates:

* Currently, electronic version of official transcript is only available for graduates of 2020 and thereafter. It will be expanded by phase to cover other cohorts of students and graduates.