Academic Record

Official Transcript (OT) – Paper:

• If you choose to receive the official transcript by post or courier service, it will be folded, placed in a sealed and stamped envelope, and mailed to the address you specified.
• The official transcript can be sent directly to identifiable institutions as specified by the applicant.
• Registered mail postage is included in the official transcript fee. Upon request, courier service can be arranged with an additional fee per delivery. 
• For current students, you are advised not to submit application until the grade / graduation status has been finalised.

Official Transcript (OT) – Electronic*:

• Transcripts directly downloaded from the HKBU Digital Credential System are official and authentic.
• Graduates can share it with another person/institution such as employer, employment agency, or another educational institution in electronic format through the HKBU Digital Credential System.

*Currently, electronic version of official transcript is only available for graduates from 2020 onwards. It will be expanded by phase to cover other cohorts of students and graduates.

Document Sample

• Taught Postgraduate Programme OT

Application Fee:

• Official Transcript (Paper): HKD 70/copy (Registered mail postage included)
• Official Transcript (Electronic): Free

Processing Time:

• Official Transcript (Paper): 7 working days
• Official Transcript (Electronic): Immediate

Courier Service Fee:*

• Mainland China, Macau or Taiwan: HKD 250/delivery
• All other countries/regions: HKD 400/delivery

* Transcripts will only be sent out by courier service upon your request and payment of the courier service fee.

* Delivery address shall be provided in both Chinese and English.

* Courier service is only applicable for applicants not residing in Hong Kong.

* Before submitting your application, please check  the Hongkong Post website to confirm whether the official transcript can be sent to the recipient by airmail (including registered mail): https://www.hongkongpost.hk/en/about_us/whats_new/index.html. 

Collect by GS Smart Locker (Temporarily Unavailable for New Application):*

• Free of delivery charge

* For the procedure of using GS Smart Locker, please click here.

Official Transcript (Paper):

Online application

• Apply HERE
• Settle the payment via the Online Visa/Master Card/UnionPay payment system

In person

• Submit your application via kiosks at Taught Postgraduate Studies Section, Academic Registry (AAB904, Level 9, Academic and Administration Building, Hong Kong Baptist University)
• Make payment by Octopus, Alipay, WeChat Pay, Visa, MasterCard etc.
• If the application is submitted and/or the transcript is to be collected by a representative, the representative has to present the following documents for collection:
  • his/her own HKID card/passport;
  • an completed authorization letter bearing the applicant’s signature in paper format; and
  • a physical copy of the applicant’s HKID card.

Official Transcript (OT) – Electronic*:

• Check the details HERE about the HKBU Digital Credential System

Testimonial for Certification of Student/Graduation Status

• Proof of study status of the postgraduate students at the University at time of application.
• Printed in a standardized template and customization or alteration is not available.  
• If you choose to receive the testimonial by post or courier service, it will be folded, placed in a sealed and stamped envelope and mailed to the address you specified.

Testimonial for IANG Application: (Important Notes)

• The letter of “Completion of Studies” addressed directly to the Immigration Department as proof of graduation status while awaiting Senate’s approval for graduation.

Document Sample

• Taught Postgraduate Programme - Testimonial 
• Taught Postgraduate Programme - IANG

Application Fee:

• HKD 50/copy (basic postage included)

Processing Time:

• 7 working days (10 working days for IANG testimonial)

Courier Service Fee:*

• Mainland China, Macau or Taiwan: HKD 250/delivery
• All other countries/regions: HKD 400/delivery

* Testimonials will only be sent out by courier service upon your request and payment of the courier service fee.

* Delivery address shall be provided in both Chinese and English.

* Courier service is only applicable for applicants not residing in Hong Kong.

* Before submitting your application, please check the Hongkong Post website to confirm whether the testimonial can be sent to the recipient by airmail (including registered mail): https://www.hongkongpost.hk/en/about_us/whats_new/index.html.

Collect by GS Smart Locker (Temporarily Unavailable for New Application):*

• Free of delivery charge

* For the procedure of using GS Smart Locker, please click here.

Documents required for collection of diploma

1. HKID card

Documents required for collection of diploma

1. HKID card/passport of the authorized representative;
2. an authorization letter bearing the applicant’s signature; and
3. a physical copy of the applicant’s HKID card.

Documents required for collection of diploma

1. HKID card/ Passport

Documents required for collection of diploma

1. HKID card/passport of the authorized representative;
2. an authorization letter bearing the applicant’s signature; and
3. a copy of the applicant’s HKID card/passport.

Application Fee:

• HKD 600/copy

Processing Time:

• 4 weeks

Courier Service Fee:*

• Mainland China, Macau or Taiwan: HKD 250/delivery
• All other countries/regions: HKD 400/delivery

* Replacement Diploma will only be sent out by courier service upon your request and payment of the courier service fee.
* Courier service is only applicable for applicants not residing in Hong Kong.

Document Sample

• Replacement Diploma Sample

In person:

• Complete the application form and submit your application and relevant supporting documents to Taught Postgraduate Studies Section (Address: AAB904, Level 9, Academic and Administration Building, Baptist University Road Campus, Hong Kong Baptist University)
• Make payment by Octopus, Alipay, Wechat Pay, Visa, MasterCard etc.
• If the application is submitted and/or the replacement diploma is to be collected by a representative, the representative has to present the following documents:
  1. his/her own HKID card/passport;
  2. an authorization letter bearing the applicant’s signature; and
  3. a copy of the applicant’s HKID card/passport.

By mail:

• Complete the application form and mail your application with a completed Credit Card Payment Form and relevant supporting documents* to Taught Postgraduate Studies Section (Address: AAB904, Level 9, Academic and Administration Building, Baptist University Road Campus, Hong Kong Baptist University, Kowloon Tong, Hong Kong)
• Settle payment by Visa or MasterCard (Please complete the Credit Card Payment Form on the last page of the application form and submit it with your application.)

*An application will only be processed upon receipt of relevant original supporting documents by mail.

Application Fee:

HKD 50/copy

In person:

• Bring your original diploma and HKID card to Taught Postgraduate Studies Section (Address: AAB904, Level 9, Academic and Administration Building, Baptist University Road Campus, Hong Kong Baptist University)
• Make payment by Octopus, Alipay, Wechat Pay, Visa, MasterCard etc.
• If the application is being handled by a representative, the representative has to present the following documents:
  • his/her own HKID card/passport;
  • an authorization letter bearing your signature;
  • a copy of your HKID card; and
  • your original diploma.