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graduate services
Graduate Services

Diploma

Collection of Diploma

 

  1. Graduates must clear all outstanding fees and/or loaned items with the University (e.g. tuition fees, library fines/books) before collecting their diploma.  Graduates with outstanding matters will NOT be allowed to collect the diploma.
  2. The University will only keep the diplomas for three years.  The uncollected diplomas would be disposed of afterwards.  Please come to collect the document as soon as possible. 
  3. Graduates must present their HKID Card/Passport for verification.
  4. The above arrangement is NOT applicable to graduates of the United International College.

Diploma for Undergraduate Degree Programmes:

 

Academic Registry

Room 701, 7/F, Academic and Administration Building, Baptist University Road Campus

 

Office Hours: https://ar.hkbu.edu.hk/about-ar/contact-us

 

 

Diploma for Postgraduate Diploma/Degree Programmes:

 

Graduate School

Room 904, 9/F, Academic and Administration Building, Baptist University Road Campus

 

Office Hours: https://gs.hkbu.edu.hk/about/contact-us

In case you cannot come to collect the diploma in person, please authorize a representative to collect it on your behalf. The representative must present:

 

  1. his/her HKID Card/ Passport;
  2. a copy of your HKID Card; and
  3. a completed ‘Authorization Form for Collection of Diploma’ OR a letter of authorization (with your signature and student number) specifying the name of the person collecting the diploma.  Letter that does not bear the name of the person collecting the diploma will not be accepted.  Persons other than the one named in the authorization letter will not be allowed to collect the diploma.

 

Loss of Diploma

 

In case of loss of diploma or damage of the original diploma, graduates may apply to the University for:

 

A fee (HK$120/copy) is charged for the issuance of testimonials (NOT applicable for damage of the original diploma).  Normal processing time upon receipt of the completed application form is 4 working days

 

 Samples

 

Certification of Loss of Diploma

 

Payment Methods

 

  • In person        :     Payment by Octopus, Alipay, WeChat Pay, Visa, MasterCard etc.
  • By mail           :     Payment by cheque made payable to "Hong Kong Baptist University" or Credit Card Payment Form
  • By fax/email :     Credit Card Payment Form

If the application is submitted by mail, fax or email, please also attach a copy of the applicant's HKID Card/Passport

A fee (HK$600/copy) is charged for the issuance of replacement diploma.  Normal processing time upon receipt of the completed application form is 4 weeks

 

  • Applications made due to loss of diploma should include the original police report, notarized statement or declaration administered by a Commissioner for Oaths.
  • Applications made due to damage of the original diploma should include the original diploma which will be kept by the University for record purposes.
Sample 

 

Payment Methods

 

  • In person        :     Payment by Octopus, Alipay, Wechat Pay, Visa, MasterCard etc.
  • By mail           :     Payment by cheque made payable to "Hong Kong Baptist University" or Credit Card Payment Form
  • By fax/email :     Credit Card Payment Form

If the application is submitted by mail, fax or email, please also attach a copy of the applicant's HKID Card/Passport

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