Annual Reporting of Academic Programmes
Undergraduate (Ug) and postgraduate (Pg) programmes are required to submit an Annual Programme QA Report (“QA Report”) to the Quality Assurance Committee (QAC) or the Research Postgraduate Studies Committee (RPSC) and Research Committee (RC) via the respective Faculty* Boards. The aims of the QA Reports are:
- to provide an annual assessment of the quality and overall viability of the programme under review, including the demand for the programme and for individual concentrations or specializations, and also student intake quality, progress and outcomes;
- to provide a framework for reporting on the achievement of programme intended learning outcomes (PILOs), within the context of HKBU’s outcomes-based teaching and learning (OBTL) approach; and
- to encourage the development, implementation, and monitoring of specific improvement actions in response to the above two points.
As an annual process, Programme Directors will prepare the QA Reports online via the Key Performance Indicator Management System (KPIMS) based on the Key Performance Indicator (KPI) data provided and with reference to the QA Report Rubrics (Ug, TPg and RPg), for the endorsement of the respective Faculty/School/AVA Board.
The QA Report (Ug, TPg and RPg) includes the following sections:
- a summary of improvement actions made in response to last year’s report;
- an evaluation of the programme’s performance against a set of KPI data;
- a report on the achievement of PILOs;
- a plan for improvements with measurable objectives and targets in light of the findings of the earlier sections (this is then followed up in next year’s report);
- comments and recommendations from the Faculty Board; and
- response of the programme to the comments and recommendations from the Faculty Board.
The Faculty Boards will discuss the individual QA Reports received and consider the Comprehensive Report on Ug and TPg programmes prepared by the Dean/Director of AVA for scrutiny of the QAC. Consistent with this, the QA Reports and the Dean's Three-year Rolling Plans of RPg programmes will be submitted to RPSC and RC for scrutiny.
The QAC will then review and discuss the Comprehensive Report and makes comments and recommendations for programme enhancement. Likewise, RPSC and RC will deliberate on the QA Reports and the Dean's Three-year Rolling Plans of RPg programmes and make recommendations accordingly. The QAC and RPSC (via RC) will prepare and submit to the Senate their respective Summary Reports on the Annual Programme QA Reports and provide inputs for ongoing improvement and monitoring purposes.
All SDPUs are required to submit their Annual Reports to the Quality Assurance Sub-Committee on Sub-degree Programmes (QF Level 4) (QASC (QF Level 4)) and QASC (QF Levels 1-3) in September/October each year to report on the major decisions and quality assurance issues of their Sub-degree (SD) Programmes in the past academic year and their strategic plans for programme development.
Upon deliberation of the Annual Reports, the two QASCs will prepare their respective Summary Reports on SD Programmes for submission to the QAC and Senate for general oversight.
Departments/Programme Teams are required to update their Programme Documents (PDocs) (undergraduate (Ug) and sub-degree (SD) / taught postgraduate (TPg) /research postgraduate (RPg)) on an annual basis to incorporate all curricular revisions and changes to the course syllabi for implementation in the ensuing academic year. The updated PDocs should be submitted to the Academic Registry (AR) (Ug & SD) / Graduate School (GS) (TPg & RPg) via the Faculty Dean's Office.
The annual practice of updating PDocs is recognized as part of the quality assurance (QA) process for the University to monitor programme implementation and management at Faculty and Department/Programme levels. The PDocs collected would serve as University’s central records of the academic programmes, which would also be used for answering external enquiries about our academic programmes and the related QA arrangements.
On the course level, Departments/Programmes should update the corresponding course outlines via the Course Outline Management System (COMs) (Chrome browser only) and ensure that all course information contained therein is current and up-to-date. The set of course outlines are extracted in June and November each year for students’ reference (in “University Student Handbook”) on course selection and registration.
To ensure the quality delivery of SF programmes, the planned intake numbers of SF programmes are reported to the Quality Assurance Committee (QAC) for information and advice on an annual basis. The admission exercise will commence upon the confirmation of the QAC to the planned intake numbers. For cases of adjusted intake quotas, justifications/rationale have to be provided for QAC’s consideration and advice. While the QAC may consider small adjustments of admission quotas to ascertain academic quality, the approval to substantial increase of intake numbers shall rest with the Academic Development Committee (ADC) which would deliberate on such proposed increase from a resource perspective.
* “Faculty/Faculties” is a generic and collective term referring to Faculties, Schools and the Academy of Visual Arts (AVA) of HKBU.
Last updated in January 2022