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About AR

Room Booking

Students or staff members can make classroom bookings through the Venues and Facilities Booking System.  Only student organizations and designated staff users can access the system.


  • Applicants should check room availability and submit their applications through the system.
  • The room booking results will be sent to the applicants by e-mail automatically.
  • Classrooms are available for booking for 8:30 a.m. to 10:30 p.m. each day in a semester after that semester starts.
  • NO bookings for overnight use are allowed.
  • Requests for audio-visual/computing equipment (for all classrooms) should be made to the Office of Information Technology.
  • Requests for the opening partition service (for AAB204-205) should be made to the Estates Office.
  • All requests should be made 2 working days in advance of the use of the venues.

The following conditions apply to the booking of classrooms by student organizations:


  • No more than 3 classrooms on a single day during a semester.
  • No more than 5 classrooms on a single day during a semester break.
  • No more than 3 days in a week.
  • No foods and drinks are allowed in classrooms.
  • No classrooms should be used for activities that may cause noise and disturbance.
  • Complaints received may result in immediate termination of the use of the venues.
  • The Academic Registry reserves the right to withdraw or not to approve approvals of any classroom bookings intended for inappropriate purposes.
  • For functions initiated by outside organizations and sponsored by the University's members, bookings should be made to the Estates Office external link.
  • Outside organizations which wish to book classrooms should contact the Estates Office external link directly.

For enquiries on the booking of classrooms managed by the Academic Registry, please contact the staff-on-duty by e-mail at or by phone on 3411 7847.