QA of Existing Programmes
Annual Reporting of Academic Programmes
Various kinds of annual reporting on academic programmes in the form of report/document submission exercises have been in place to monitor the overall quality of the academic programmes and programme delivery.
Annual Programme QA Reports for Undergraduate and Postgraduate Programmes
Undergraduate (Ug) and postgraduate (Pg) programmes are required to submit an Annual Programme QA Report (“QA Report”) to the Quality Assurance Committee (QAC) or the Research Postgraduate Studies Committee (RPSC) and Research Committee (RC) via the respective Faculty* Boards. The aims of the QA Reports are:
to provide an annual assessment of the quality and overall viability of the programme under review, including the demand for the programme and for individual concentrations or specializations, and also student intake quality, progress and outcomes;
to provide a framework for reporting on the achievement of programme intended learning outcomes (PILOs), within the context of HKBU’s outcomes-based teaching and learning (OBTL) approach; and
to encourage the development, implementation, and monitoring of specific improvement actions in response to the above two points.
ii. Reporting Process
As an annual process, Programme Directors will prepare the QA Reports online via the Key Performance Indicator Management System (KPIMS) based on the Key Performance Indicator (KPI) data provided and with reference to the QA Report Rubrics (Ug, TPg and RPg), for the endorsement of the respective Faculty/School/AVA Board.
The QA Report (Ug, TPg and RPg) includes the following sections:
a summary of improvement actions made in response to last year’s report;
an evaluation of the programme’s performance against a set of KPI data;
a report on the achievement of PILOs;
a plan for improvements with measurable objectives and targets in light of the findings of the earlier sections (this is then followed up in next year’s report);
comments and recommendations from the Faculty Board; and
response of the programme to the comments and recommendations from the Faculty Board.
The Faculty Boards will discuss the individual QA Reports received and consider the Comprehensive Report on Ug and TPg programmes prepared by the Dean/Director of AVA for scrutiny of the QAC. Consistent with this, the QA Reports and the Dean's Three-year Rolling Plans of RPg programmes will be submitted to RPSC and RC for scrutiny.
The QAC will then review and discuss the Comprehensive Report and makes comments and recommendations for programme enhancement. Likewise, RPSC and RC will deliberate on the QA Reports and the Dean's Three-year Rolling Plans of RPg programmes and make recommendations accordingly. The QAC and RPSC (via RC) will prepare and submit to the Senate their respective Summary Reports on the Annual Programme QA Reports and provide inputs for ongoing improvement and monitoring purpose.
Annual Report of Sub-degree Providing Units (SDPUs)
All SDPUs are required to make regular submission of their Annual Reports to the Quality Assurance Sub-Committee on Sub-degree Programmes (QF Level 4) (QASC (QF Level 4)) and QASC (QF Levels 1-3) to report on the major decisions and quality assurance issues of Sub-degree (SD) Programmes and their strategic plans for programme development. The time for submission of the Annual Reports is set at September/October of each year for the report of the immediate past academic year.
Upon deliberation of the Annual Reports, the two QASCs will prepare their respective Summary Reports on SD Programmes for submission to the Quality Assurance Committee (QAC) and Senate for general oversight of the quality and performance of the SDPUs.
Annual Submission of Programme Documents of taught/research programmes
All programme teams are required to update their programme documents (undergraduate and sub-degree/taught postgraduate/research postgraduate) to incorporate all revisions to the curriculum structure and course syllabi for implementation in the ensuing academic year and submit the documentation to the Academic Registry (AR)/Graduate School (GS) via the Faculties. The annual updating of programme documents is an important process for the University to monitor the quality of programme implementation and management at Faculty and Department/Programme levels. The information collected in the programme documents will be used by the University to answer external queries on academic programmes and related quality assurance arrangements.
Annual Reporting of Planned Student Intake (Self-financed (SF) programmes)
To ensure the quality delivery of SF programmes, the planned intake numbers of SF programmes are being reported to the Quality Assurance Committee (QAC) for information and advice on an annual basis. The admission exercise will commence upon the confirmation of the QAC to the planned intake numbers. For cases of adjusted intake quotas, justifications/rationale have to be provided for consideration and advice of the QAC. While the QAC may consider small adjustments of admission quotas to ascertain academic quality, the approval to substantial increase of intake numbers shall rest with the Academic Development Committee (ADC) which would deliberate on such proposed increase from a resource perspective.
* “Faculty/Faculties” is a generic and collective term referring to Faculties, Schools and the Academy of Visual Arts (AVA) of HKBU.
Last updated in March 2019