Room Booking

In view of the spread of the COVID-19 and the suspension of all on-campus classes at the University, all teaching venues under AR are not open for booking until further notice.

(Note: Exceptions will ONLY be made for staff members who book venues for online teaching.  Staff members who wish to book venues for that purpose please email your request to arrecord@hkbu.edu.hk as early as possible, preferably two working days in advance.)

Please note that only student organizations and designated staff users can access the system.

Notes for classroom booking:

1. Applicants should check room availability and submit their applications through the system.


2. Applicants will be informed of the room booking results via e-mail automatically by the system.


3. Classrooms are available for booking from 8:30 a.m. to 10:30 p.m. each day after the course add/drop period of each semester.  No bookings for overnight use are allowed.


4. Requests for audio-visual/computing equipment (for all classrooms) and opening partition service (for AAB204-205) should be made to the Office of Information Technology and the Estates Office respectively 2 working days in advance of the use of the venues.


5. The following conditions apply to booking of classrooms by a student organization:

          (a) No more than 3 classrooms on a single day during a semester
          (b) No more than 5 classrooms on a single day during a semester break
          (c) No more than 3 days in a week

6. No foods and drinks are allowed in classrooms.


7. No classrooms should be used for activities that may cause noise and disturbance to people nearby.  Complaints received about the noise and disturbance may result in immediate termination of the use of the classroom(s).


8. The Academic Registry reserves the right not to approve any classroom bookings intended for inappropriate purposes.


9. The approval of a booking is subject to withdrawal prior to the use of the classroom if the classroom is believed to be used for inappropriate purposes.


10. If a classroom is booked for a function initiated by outside organizations and sponsored by the University's members, the booking should be made to the Office of Student Affairs.


11. Outside organizations that wish to make classroom bookings should contact the Estates Office directly.


12. For enquiries on booking of classrooms managed by Academic Registry, please contact the Academic Registry by email at arrecord@hkbu.edu.hk or at 3411-7847.